Regulations

Red Bull Romaniacs 2012 - Special Rules and Regulations

1. General

The "RED BULL ROMANIACS" is written out according to the following guidelines: The RED BULL ROMANIACS is an internationally known race, authorized in Romania by the "Federatia Romana de Motociclism“(F.R.M) and takes place between 13th June to 17th June 2012.

The following classes are:- 

• Professional - single
• Expert- single
• Expert – teams of two women/men
• Hobby – teams of two or three women/men
• Hobby - single

 The route consists of  four off road day stages across the Romanian Carpathian Mountains and a Epilog in the center of Sibiu. Difficult, technically demanding daily stages on hilly landscapes are characteristics of the route, and are manageable with standard hard enduro motorcycles with an autonomy of 80 km.

 It is stated explicitly, that the selective characteristics of the route and the attainable maximum time for each section and each day are conditioned by the weather, perseverance and driving ability and can lead to a considerable failure ratio.

Fuel on the track is provided by the organizers. Not included in the registration fee is the possession of a Garmin® GPS, the fill up before the daily start and a possible bike wash at the bivouac, possibly needed spare parts, your arrival and your departure costs, as well as party budget or beer money.

 The entire route is fitted with shields, respectively colour marked. Maps will be provided by the organizer. (for emergency use)
For safety reasons, the possession of a functioning GPS (type preconditions see point 5.7, technical terms) is necessary for each single participant respectively and one for each team. The next days route will be downloaded onto your GPS by the organizers GPS technical team.

A helicopter with emergency medical aid-team offers its services for each participant during the whole event.
The organizers also supply:-

• drinking water & Red Bull along the route at fuel points
• a route for service vehicles
• sweepers and rescue teams along the racing track.
  
  

2. Organisers, Contact

The organizer is:

SC Xventure S.R.L  
Crazy Bike Club Sibiu / Adrenalin Club Sibiu
FRM – Federation of Romanian Motorcycling

Contact person: Cristina Badiu
Str. Cetatii Nr. 34
Sibiu – Romania
Email: cristinab@xventure.net
Internet: www.redbullromaniacs.com
Mobile +40 731 270 887
Telephone: +40 269 215209

The bank account is the following (the currency of the account is EURO):

Account holder: SC X-Venture SRL

• 
  Bank: Raiffeisen Bank Agentia Brukenthal Sibiu,
  Address: Str. N. Balcescu nr. 29, Sibiu, Romania
  BIC/SWIFT code: RZBRROBU
  IBAN: RO33RZBR0000060003040943 (in EURO)

Please state PARTICIPANT(S) NAME on your bank transfer so we know YOU have paid.  

3. Event programme

13th-17th June 2012

- More Information will be provided closer to event and published HERE
http://www.redbullromaniacs.com/2012-edition/race-schedule-2012/

4. Competition Licence and event entry fee

"Red Bull Romaniacs" UEM European Open Events Nr: EMN ...... 

Competition Licence:
 All the participants need the following 2012 competition licence for competing at Red Bull Romaniacs hard enduro rallye :

a.- Romanian citizens need a national FRM Enduro or Cross Country licence

b.- European citizens need one of the licence listed below:
1)  International FIM Enduro or Cross-Country licence or..
2)  UEM Enduro or Rally Raid licence or..
3)  National licence from the motorcycling federation of the country of which he is a national or in which the applicant is a permanent resident, with written start permission by the FIM recognized motorsports federation allowing to compete at Red Bull Romaniacs 13th-17th June 2012.
Or.

If you dont, have a competition licence yet.
4)  written permission from your national motorsport federation to have a event licence issued by the Romanian Motorcycling Federation (FRM) (this licence can be purchased in Sibiu at the race for a cost of 40 euros, sport medical test of 5 euros and  insurance cost of 50 euros)

If purchasing a event/day licence from Romanian Motorcycling Federation seems to be the best solution for you, and you face problems getting the permission therefore from your national federation, then please report to cristinab@xventure.net

c.- competitors from outside of Europe need one of the licence listed below:
1) International FIM Enduro or Cross Country licence.
Or.

If you dont, have a competition licence yet.
2) written permission from their national motorsport federation to have a event/day licence issued by the Romanian Motorcycling Federation (FRM) (this FIM licence can be purchased in Sibiu at the race for a coast of 50 euros/per race, sport medical test of 5 euros and insurance cost of 50 euros). Has to be announced to FRM (ceo@frm.ro) no later than 12th May 2012 !

If purchasing a event/day FIM licence from Romanian Motorcycling Federation seems to be the best solution for you, and you face problems getting the permission therefore from your national federation, then please report to cristinab@xventure.net

Event entry fee:- The participants must apply online on www.redbullromaniacs.com  They must complete the online form and submit it. If there are any technical problems in doing this, an email to cristinab@xventure.net can be sent to request an application.

The entry fee is:

• WITH Accommodation 
• 1.480 EURO for Profi, Expert, Hobby classes
  
  
• WITHOUT accommodation
• 1.250 EURO - for Profi, Expert, hobby classes

Entry fees need to be paid to the Xventure SRL bank account (see details below) by latest 12th of May 2012. After that date there is an extra additional 100 EUR hotel handling fee to be paid.

All fees must be paid to the organizer’s bank account at the date specified in the confirmation email sent by the organiser after the application.
The bank account is the following (the currency of the account is EURO):

Account: SC X-Venture SRL

• 
  Bank: Raiffeisen Bank Agentia Brukanthal Sibiu,
  Address: Str. N. Balcescu nr. 29, Sibiu, Romania
  BIC/SWIFT code: RZBRROBU
  IBAN: RO33RZBR0000060003040943 (in EUR)

Please state PARTICIPANT(S) NAME on your bank transfer so we know YOU have paid.

Please note: ALL BANK FEES MUST BE PAID BY THE PARTICIPANTS

WITHDRAWALS:
In the case of withdrawals of the participants until 12.May.2012, 80% of the paid sum will be paid back.
In the case of withdrawals of the participants after 12.May.2012, 50% of the paid sum will be paid back.
If the participants cancel their participation on the day of the event, they will receive 100 € back.
Should the organizer withdraw (due to a higher authority) from the event, the participants will receive 100% of the paid sum back. The participant cannot assert further claims towards the organiser.

If a Red Bull Romaniacs hard enduro rallye registered competitor gets injured at the "Erzbergrodeo XVIII 7th June 10th June 2012" 100% of the participation fee will be returned (instead of 50%) if she/he sends an email before 12th June 2012 to Cristina Badiu cristinab@xventure.net and adds a hospital medical diagnosis.

5. Technical terms

5.1 Motorcycles and inspection:

The motorbikes must meet five classifications, which are according to definition "series-bikes". Frames, hubs, rims, braking system and engine housing (engine block) must come out of a series production run.

• The motorcycles must be in a technical irreproachable condition. They must not exceed noise emission of 96 dB (A). 

• Motocross motorcycles are allowed only if they have vehicle registration papers are fully road legal and fitted with working lights front and rear.

• It is the participants responsibility for his motorcycle to be in a street legal and street legally insured condition.

• A functioning headlamp and rear light is necessary for  safety/legal reasons during the race.

• Participants who are driving without a functional light at nightfall (darkness) may be disqualified.

• The organiser is authorised not to allow motorcycles with technical problems to take part in the event.

5.2 The changing of motorcycle parts

The frame of the motorcycle may not be changed at anytime during the Red Bull Romaniacs enduro rallye.

5.3 Fuel supply (refuel)

• Refuel ONLY with the engine turned off.
• In the refuel areas there is a strict smoking interdiction!

Only one fuel-stop is mandatory, the rest of the fuel stops count to the race time. (the minimum time to stay at that fuel stop will be given each day and will be subtracted from the riding time)
Further details on the position and procedure of the refuel stops will be made known at the competitor briefing in the hotel race HQ at 21.00 before each race day.

5.4 Repair, service

• All service points will be reachable by service cars.
• Repairing the bike on the track is only allowed if no other participants are obstructed

5.5 Starting number

• The starting numbers are included in the enrolment costs and will be handed out by the organizer
  They must be clearly and visibly positioned on the front, on the right and on the left of the motorcycle.
• Only the handed out starting numbers by Red Bull Romaniacs officials may be used!  (front and side panel numbers)
• It is the riders’ responsibility to ask the organizer for a replacement number if it is not readable any more.

5.6 Navigation technology

Additional to the fact, that the route is fitted with shields and as a backup for fog or darkness, each competitor, respectively each team, will receive the track of each stage, as well as the co-ordinates of escape routes from the racing track to the supply track and important co-ordinates of, for example refuel-areas, finish, hotels etc., uploaded by the organizers onto the GPS.

• Each single participant and each team must have at least ONE functioning GPS at all times.
• The use of 2 GPS´s per rider is permitted, both must be set on record (trackback feature) and handed to the organizers GPS technical team each night.
• An additional charge of 35 € per GPS will be made for uploading, downloading tracks and providing batteries for a SECOND GPS.
• The power supply of the GPS by power coming from the vehicle and/or from the batteries during the whole race is the responsibility of the participant.

5.7 Garmin GPS details

• Participants who bring a GPS with integrated rechargeable battery, need to hand in the AC adapter for the GPS; or the GPS will not be accepted.
• NEW batteries will be supplied by the Red Bull Romaniacs GPS team, they will be inserted each night into your GPS.
• If a participant loses or damages his/her GPS, a GPS technician needs to be informed by filling in a specific form.

Allowed Garmin GPS

You can choose any GPS from the list below but we prefer those GPS which have USB connector.

• ETREX, ETREX Summit, ETREX Camo, ETREX Legend HCx, ETREX Legend CX, ETREX Legend C, ETREX venture CX, ETREX Vista C, ETREX Vista CX ,ETREX Vista HCx, ETREX Summit HC, ETREX Venture HC,
• Zumo series
• Nuvi 500, Nuvi 550
• Oregon Series
• Colorado Series
• GPSMAP 60 Series, GPSMAP 60, GPSMAP 60 C, GPSMAP 60 CS, GPSMAP 60 CX, GPSMAP 60 CSX
• GPMAP 76 Series, GPSMAP 76, GPSMAP 76 C, GPSMAP 76 S, GPSMAP 76 CS, GPSMAP 76 CX, GPSMAP 76 CSX
• GPSMAP 276 C, GPSMAP 376 C
• GPSMAP 378, GPSMAP 478
• EDGE 605, EDGE 705
• RINO 520, RINO 530

Please consult with andrei@tlg.ro if you plan to use other GPS types.

6. Survival equipment

For safety reasons riders must carry with them on their vehicles the following material:

• 1 GPS per rider or 1 GPS per team (minimum requirement)
• 1 lighter
• 1 GSM mobile phone in waterproof packaging (able to phone out and receive calls)
• 1 torch (flashlight)
• 6 smoke rocket-flares or 2 red hand-held smoke flares
• 1 compass
• 1 distress mirror
• 1 litre of water
• 1 foil survival blanket
• 1 wind and waterproof jacket
• 1 pencil + contact number + first aid form
• 1 spare spark plug per team
• 1 tool set for basic repairing per team
• 1 motorcycle tube or repairing set, if no mousse is fitted
• 1 set of spare batteries for GPS per team
• helmet
• Minitracker for Pro, Experts. Hobby, tourist classes - one minitracker per team. The minitrackers are supplied to participants by the organiser.

The instructions for the various items of safety equipment must be respected and competitors will be tested on their knowledge. A helicopter, off-road vehicles, off-road motorcycles with emergency medical aid-teams, as well as ambulances offers their services to each competitor during the whole event. At previous editions the rescue teams arrived in about 25 minutes at the accident site, but due to different terrain and weather conditions, a maximum intervention time of 2,5 hours can be guaranteed.

• In the event of a medical evacuation the helicopter rescue cost will have to be covered by competitors. The cost of helicopter flying time is 1000 euro per hour.

We also advice riders to obtain insurance cover for medivac flight transportation back to thier own country. This insurance cover can often be provided by the Motorcycle governing body (federation) of the country you come from.

• Professionals, expert single riders and Hobby & Expert Teams have to carry a minitracker we supply with them. One minitracker only is required per Hobby or expert team.

This allows us to locate the rider and communicate with him while riding alone in the mountains. A deposit for loss or damage will be collected at the inscription.

• Controls will be made at the pre-start and offroad start to ensure that riders are carrying ALL rescue equipment requested. There is a 10 min time penalty and 150 euro fine for failure to carry this essential equipment.

7. Start and race-course, generally

• All participants will get information on the exact starting procedure in the competitor & service crew briefing(s), starting Tuesday 12th June 2012
• The starting-grid, the starting list and interval formation will be announced at the competitors briefing on the evening before each race day.
• Because of the exposed routing, each participant must treat contacts with competitors (overtaking), carefully and respectfully.
  Overtaking within checkpoints flags is not allowed.
• Checkpoints(CP) are timing points (competitors passage time is recorded) and are clearly indicated on the track.
• The GPS recorded track of the participant may be taken in consideration in the resolution of a protest or for judging cases of penalty or disqualification.
• Any conspicuous events during the race, regarding the competitors, such as evidently injured competitors or a technical defect stopped competitor, MUST be announced to the closest official race marshal. If serious injuries directly contact by mobile phone the race organizers or Race Director.
• In case of an accident, riders are indebted to help a injured rider, please make contact by mobile phone with the rescue coordinators. An injured rider should never be left alone !! If it is not possible due to lack of GSM/Satelite phone signal, then the rescue form with details filled in should be handed to another rider to  phone again where GSM satelite coverage becomes available or phone from next checkpoint.  In general there is GSM signal on most of the peaks and ridges but some valleys have no coverage.
• If the participants hand in the accident form at the finish they will be given an “estimated riding time” by the Race director or Jury.
• If an injured person needs to be taken care of until the rescue-team arrives, all helpers and assistants will receive an “estimated riding time” for that section, on decision of the race Director or Jury.
• Remember:- it will always be worth helping!

8. Valuation

• The organizers will publish the “maximum riding time limit” for next day at the competitors briefing.
• The riding time of a competitor is calculated by adding the actual riding time on the track plus given time penalties. (see section 9.00 Rules and penalties)
• The sum of the total amount of time of each stage (start to finish) is valuated.
• The winner is the competitor who achieves the lowest riding time.
• Team valuation – the time of the slowest competitor counts, all team members must stay together and reach the finish line together.
• The organizer has the right to disqualify participants in case of unfair behaviour or in the case of course fouls.
• If your riding time means you will not reach the finish(maximum riding time) you will be asked to leave the race track at a checkpoint or tank point and directed back to the finish.
•  If the organizer / Race Director decides that a section of the course has become impassable due to weather conditions, queuing or other factors outside his control, or if the estimated "maximum days riding time" is no longer achievable then the organization has the right to remove time taken between checkpoints or finish the race earlier and adjust the results accordingly.
• Our guarantee is that at least 40% of competitors each day will be finishers in the results.

9. Rules and Penalties

9.1 At Motorcycle Inspection

• A working GPS must be demonstrated
• A mobile phone must be shown working
• All Survival equipment must be available for examination.

Failure to produce working navigation/phone/safety equipment at the motorcycle inspection or at any time when requested by organizing officials during the event will result in time and monetary penalties or disqualification from the competition.

9.2 At the Prolog/Epilog

For information about the Prolog/Epilog, rules and regulations and participant information.

- More Information will be provided closer to event and published HERE.

9.3 At the start each day

• Being over 60 minutes late at the start means you have abandoned.
• If a competitor is late less than 60 minutes at the start, the GIVEN start time will be recorded not the actual starting time.
• Riding with unreadable rider numbers at the start will result in a penalty of 200 € and a 10 min time penalty.

9.4 Teams not riding together

• Not arriving at the checkpoint together on the same minute - Warning!! by Race Director.
• 2nd Infringement of the rule – 60 minute penalty
• 3rd Infringement – disqualification from event.

9.5 GPS Rules

• Poor recording of trackback :- 10 minutes penalty
• No track recorded :- 30 minutes penalty
• Repeat offenders – disqualification from the event.
• Riding off the GPS track, taking short cuts, being more than 100m off track :- 60 minutes penalty.
• If a rider gets lost (leaves race track) he must re-enter the GPS track using the same route to avoid penalties.
• If a competitor gives his/her GPS(s) to another competitor (even the same team) this must be communicated to a GPS technician by filling in a form they will provide. Failure to do this will lead to a 15 minute penalty to the competitor receiving the GPS.
• Not handing in your GPS at the finish each day will result in a penalty of 200 €

9.6 Checkpoint Rules

Failure to reach a checkpoint(s) or NOT stopping is taken seriously and will lead to substantial time penalties and possible disqualification from the event.

• For your own safety:- it is important the organizers know where you have reached on the track, therefore you must STOP at all checkpoints(CP).
• Not reaching a checkpoint before your TIME BAR time means you have abandoned, and you must leave the racetrack. Failure to leave racetrack equals disqualification.
• For missing or not reaching a checkpoint a inflated "missed track" penalty time will be given. Your actual riding time between missed checkpoints will be removed.
• Loss of timekeeping chip= 15 min penalty

9.7 At the Finish

• Not reaching the finish means you have abandoned
• Not reaching the finish within the days maximum riding time means you have abandoned
• Abandoning on two days means disqualification
• All competitors must present themselves with their motorcycles with timing transponder chip at the finish of each offroad day(end of Laison at Riders Paddock). Then WE know you are SAFELY home

Failure to do this could result in retention of deposit. (see12 .Abandonment -out of race)
You may ride next day on the race track after disqualification only on the discretion of the race Director or race Organizers.
You will no longer be included in any official results.

9.8 Speeding over limit - time penalties.

If you drive on roads greater than 10 kilometers over the speed limit you will be given a time penalty.

> 10 kilometers per hour = 5 minute time penalty

> 20 kilometers per hour = 10 minute time penalty

9.9 Miscellaneous Rules

• Riding against the race direction = disqualification (except if you are searching for a team partner at walking speed)
• Not riding on the track of the competition class you entered will lead to disqualification

10. Results

• Temporary results and later official results will be found on the official Red Bull Romaniacs event notice board in the hotel foyer. 
• Temporary results are published each evening, competitors have one hours time if they wish to make any complaints, objections or protests.

If there are no complaints, objections or protests then after 2 hours time the results will become official without further notice.

Protests, complaints, objections

• Official protests must be in writing and a protest fee of 130 € has to be posted, if the protest is upheld then this will be returned.
• In the case of an official protest(s) an organized jury meeting will take place to consider this/these.
• For “agreeable” complaints or objections these will be considered by the race Director and or race organizers.
• In the case of written protests, the arbitrator is the race Director, the supreme jury of Red Bull Romaniacs is the race jury, formed by a representative of the event organizers, by an international commissioner and a representative of the Romanian Federation FRM.

11. Deposits

The guarantee deposit will be taken only by credit card before the race. Amount of guarantee deposit is 350 EURO.

For each machine, a deposit must be made by the competitor to the organizers, so as to guarantee the respect of the following clauses:-

• You must return your minitracker in working condition otherwise you will be charged the replacement cost.
• The obligation to inform, in the case of abandonment, the organizers by all possible means, in accordance with article 12 of these regulations. The means used to inform the organisers is the sole responsibility of the competitor. A third person cannot be held responsible.
• The obligation to return to the organizers all material or equip­ment temporarily issued to competitors during the event.
• In the case where a competitor is forced to abandon their ma­chine, they must make a declaration at the organizers head quar­ters on returning home. Vehicle repatriation is at the cost of competitors.
• The obligation to pay all expenses not directly payable to the organizers, as stated in these regulations (e.g.: accommodation, return travel other than that planned, miscellaneous expenses etc.).
• The obligation to respect the safety regulations during the race.
• The obligation to return the GPS after each day race.
• You must return your transponder used in the prolog and offroad days or you will be charged the replacement cost.
  
  

12. Abandonment - out of race

• In the case of abandonment, it is imperative that the competitor informs, by all possible means, as quickly as possible, the race Director and hand in their GPS. Failure to respect this important safety clause will result in the retention of the deposit.
• In addition, failure to respect the obligation to inform the organizers in the case of retirement, abandonment or disqualification, where search operations are carried out, will result in the competitor in question being liable for the financial costs of search operations.
• Disqualified or abandoned riders are only allowed to continue on the race track with permission of race Organizers or race Director.

13. Closing the race track

The organizers' 'sweeper' vehicles will close the enduro rallye race track.
As it is impossible to guarantee that the sweeper will pass by the exact spot where a machine has broken down, it is the competitors’ responsibility to indicate their position to the checkpoint(CP) using the safety equipment aboard. The sweeper will instruct the individuals found what to do and help if this is needed.
Riders who abandon their machine before the passage of the sweeper do so entirely at their own responsibility. The organizer can in no way be held responsible in case of damage or theft.
Competitors who don’t follow the sweeper’s instructions do so entirely at their own responsibility. However, the competitor may be held responsible for searching and rescuing costs, resulting from their decision of not obeying the sweeper’s instructions. Retrieval of a riders machine left on the track cannot be guaranteed by the organizer, however, help will be provided whenever possible. 

14. Responsibility and renunciation to responsibility of the participants

Exclusively all competitors take part to the event on their own responsibility. They carry the exclusive civil and penal responsibility for all the damages caused by their motorcycle. Every competitor guarantees that he and his vehicle are covered by a liability insurance. If the rider is not the owner of the motorcycle which he drives, he sets everyone, who is involved in the organization of the event free of any claim of the proprietor. The competitor, who has suffered an accident or damage, renounces by handing in the enrolment, to any right on proceeding or resort over against anyone involved in the organisation of the event, in particular towards to:-

• The organizer, to his commissaries and helpers
• The owner of the event, used estate as well as towards the carrier of the build facilities and establishments along the track and his commissaries and helper
• The promoter
• The event-sponsors
• The F.R.M (Federatia Romana De Motociclism

15. Audio visual coverage

In order to permit the widest possible dissemination and promotion of the Red Bull Romaniacs, any and all persons taking part in the Red Bull Romaniacs for any reason (hereinafter collectively referred to as the Competitors) acknowledge and agree that their participa­tion in the competition grants to the organizers and assignees the irrevocable right to reproduce and display, without any compensation whatsoever, their name, likeness, voice, biogra­phy and history, and more generally, their sports performance in connection with the Red Bull Romaniacs, as well as the trade name(s), trade mark(s), brand(s) of their vehicle parts manufacturers, constructors and sponsors, in any and all forms, on any me­dia (whether now existing or hereafter developed) and in any format, for all kinds of world-wide use, including advertising and/or commercial use without any restrictions whatsoever except for those mentioned hereinafter, and for the entire du­ration of the protection currently granted for such use by legal or statutory provisions, judicial and/or arbitral decisions of all countries, as well as international conventions (present and future), including eventual extensions that could be made to this duration.

Likewise, with the exception of books, photograph books, comic strips, in any form of publication, video cassettes, CD-ROMs, DVD's or more generally all video recording or videodiscs, on any kind of device and in any format whatsoever, dealing with all or part of the Red Bull Romaniacs, posters, travel diaries, autograph books, maps, official programs of the Red Bull Romaniacs, the organizer will not exploit or allow the exploitation of the individual image of the Competitor in the context of marketing by-products known as merchandising.